Determining if injuries and illnesses are work-related when employees participate in off-site voluntary charitable activity.

DOL-OSHA-DTSEM-2020-002 – This document does not have the force and effect of law and is not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies. October 5, 2020 William K. Principe Constangy Brooks, Smith & Prophete, LLP 230 Peachtree Street, NW Atlanta, GA 30303-1557 Dear Mr. Principe: Thank you for your letter to the Occupational Safety and Health Administration (OSHA) regarding the recordkeeping regulation contained in 29 CFR Part 1904—Recording and Reporting Occupational Injuries and Illnesses. Specifically, you ask OSHA to clarify whether injuries and illnesses are work-related when employees participate in off-site voluntary charitable activity. In your letter, you describe a scenario where an employer tells employees that they may spend a day assisting with a charitable event, such as Habitat for Humanity. The employer does not require employees to perform charitable activity, but leaves the decision to volunteer entirely up to the employee. Employees who do volunteer are not docked pay by the employer for the missed day(s) of work. Question: If an employee is injured off-site while participating in the voluntary charitable activity, is the case work-related? Response: OSHA’s recordkeeping regulation at 29 CFR § 1904.5(a) provides that an injury or illness must be considered work-related if an event or exposure in the work environment either caused or contributed to the resulting condition or significantly aggravated a pre-existing condition, unless an exception in section 1904.5(b)(2) applies. Section 1904.5(b)(1) defines “work environment,” in part, as “the establishment and other locations where one or more employees are working or are present as a condition of their employment.” Also, as you note in your letter, when an employee is away from the establishment, the question in determining work-relatedness is whether the employee is engaged in work activities “in the interest of the employer” as set forth in section 1904.5(b)(6). Although 1904.5(b)(2) and 1904.5(b)(6) are not strictly interchangeable, as you inquire about in your letter, the two provisions complement one another to address instances both involving and not involving travel. On OSHA’s recordkeeping webpage (www.osha.gov/recordkeeping), a frequently asked question (FAQ ID. 160) states as follows: Q. Our company will be hosting a Family Fun Day next to the main office. Attendance is voluntary and employees are allowed to bring family members. If an employee gets injured and requires medical treatment would this be an OSHA recordable case? A. Injuries that result solely from voluntary participation in recreational activities are generally not considered work-related. This question and answer (Q&A) is similar to the facts described in your letter: both the Q&A and your scenario describe fact patterns that involve employees performing purely voluntary activities. Accordingly, if an injury results from the voluntary activity at the charitable organization described in your letter, the injury would not be considered work-related for purposes of OSHA recordkeeping. However, please keep in mind that such activity would likely be considered work-related if the activities at the charity are not purely voluntary or are conducted at the direction of the employer. Thank you for your interest in occupational safety and health. OSHA requirements are set by statute, standards, and regulations. Our letters of interpretation do not create new or additional requirements but rather explain these requirements and how they apply to particular circumstances. This letter constitutes OSHA’s interpretation of the requirements discussed herein. From time to time, letters are affected when the Agency updates a standard, a legal decision impacts a standard, or changes in technology affect the interpretation. To ensure you are using the correct information and guidance, please consult OSHA's website at http://www.osha.gov. If you have any questions, please contact the Directorate of Technical Support and Emergency Management at (202) 693-2300. Sincerely, Lee Anne Jillings, Acting Director Directorate of Technical Support and Emergency Management

Not legal advice. This page republishes 29 CFR Part 1904 as published by the eCFR and explains it. The recordkeeping duty is the employer’s. Where the rule requires judgement, Job13 says so rather than guessing — run your own case through the free check.